The Electronic Budget (EB) system functions to create and store reporting documents, maintain accounting, generate and post documentation for government customers and perform some other functions. Read more about the system, as well as how to create a procurement plan in the Electronic Budget, in our material below.
Who creates procurement plans in the electronic budget
The subjects of the electronic budget system are:
- bodies of state power and local self-government;
- budgetary institutions;
- other legal entities that receive budget funds;
- management bodies of state extra-budgetary funds;
- other participants in the budget process;
- customers under Law No. 223-FZ.
Who is involved in the formation of the procurement plan in the electronic budget:
- government customers acting on behalf of the Russian Federation;
- Federal State Budgetary Institutions, Federal State Unitary Enterprises, whose property belongs to the Russian Federation;
- federal state autonomous institutions whose property belongs to the state;
- Federal State Budgetary Institutions, Federal State Autonomous Institutions, Federal State Unitary Enterprises, which conduct procurement within the framework of the powers of the state customer transferred to them from federal authorities and state corporations.
This is stated in clause 6 of the Rules for placing procurement plans in the Unified Information System, approved by Decree of the Government of the Russian Federation dated October 29, 2015 No. 1168).
The following customers publish a procurement plan through the EIS interface or through regional or municipal information systems:
- government customers acting on behalf of an entity or municipal entity;
- budgetary institutions created by a subject or municipal entity);
- State unitary enterprises whose property belongs to a constituent entity of the Russian Federation;
- MUPs;
- autonomous institutions created by a constituent entity of the Russian Federation;
- budgetary, autonomous institutions created by a constituent entity of the Russian Federation, state unitary enterprises whose property belongs to the constituent entities, municipal unitary enterprises that conduct procurement within the framework of the delegated powers of customers to conclude contracts on behalf of the constituent entities of the Russian Federation.
In addition, according to the order of the Ministry of Finance of the Russian Federation dated December 29, 2014 No. 173n, all government customers are required to create data for maintaining a register of government contracts first in the electronic system and only then transfer them to the Federal Treasury.
How to create a procurement plan for 2019 in an electronic budget step by step
Let's look at the formation of a procurement plan in an electronic budget step by step. To go to the desired section, in the main window, select the “Menu” tab, the “Procurement Management” section and the “Purchase Proposal (AU/BU)” subsection. You will be taken to the subsection “AU/BU procurement plans”. Go to the tab corresponding to the budget cycle with which you will work, then to the “Execution” tab.
Open the procurement plan form and click the “Create new document” button. You need to fill out the following tabs:
- Total information;
- positions of the government procurement plan;
- special government procurement;
- final data on BCC;
- summary information on CWR;
- justification;
- approval sheet.
Create a procurement plan in the budget planning subsystem of the Electronic Budget. To do this, log into your personal account on the website budget.gov.ru. First create a purchase proposal and then formulate a plan. Read how to create and agree on a procurement plan in the Electronic Budget.
Some tabs will be filled in automatically, but some will have to be filled in manually. For example, the system itself will indicate the number, status, version of the plan, as well as the date of creation. But the planning period must be selected. The tab with the state customer’s data is filled in automatically by the program; the information is taken from the register of organizations. You can only correct the address, phone number, email, OKPO and OKTMO.
You also need to attach documents. For example, a list of changes made to a plan published earlier, or a scanned copy of the plan. To do this, click on one of three buttons: “Add attachment”, “Create a link”, “Make a scanned copy of the document and attach as an attachment”.
How to make changes to the procurement plan in the electronic budget 2019
To change the position of a posted procurement plan, you need to go to the list form of procurement plan positions and find the desired position. To search, you can use the inclusion identifier (in the procurement plan), the date and time of placement in the UIS, etc.
After selecting the item, click on the “Make changes to the approved version” button. The system will generate a new version of the plan item with the “Draft” status. In this case, the earlier version will become invalid. Next, select the required procurement plan item and click on the “Open document for editing” button. In the form that opens, make changes on the “Basic Information”, “Amount of Financial Support”, “Procurement Justification” and “Approval Sheet” tabs. It is important to reflect the rationale for making changes. Select a value from the lookup:
- “Change based on the results of the public discussion of the procurement decision”;
- “Other” – if any circumstances arose that were impossible to foresee at the date of approval of the plan.
After filling out the fields, click on the “Save changes and close window” button. Next, the changed position must be agreed upon.
Attached files
- Instructions for making changes to the procurement plan and schedule plan.pdf
- User Workstation Installation and Configuration Guide.doc
- GRBS User Guide for creating a plan in the Electronic Budget.docx
- PBS User Guide for creating a plan in the Electronic Budget.docx
The federal information system “Electronic Budget” was developed by the Ministry of Finance for the purpose of maintaining electronic document management. Government authorities were the first to use the service.
Since 2017, the obligation to use the “Electronic Budget” has been extended to budgetary institutions. From this article you will learn how to set up an electronic budget - installation instructions are provided in accordance with regulatory requirements.
Setting up the Electronic Budget workplace is carried out in accordance with the requirements of the Ministry of Finance in
Workplace setup
To start working with the service, you need to know how to set up an electronic budget. This procedure is carried out in several stages. First of all, the instructions for installing an electronic budget require downloading a root certificate, then setting up a workstation to connect to the state GIIS subsystem. Next, we’ll take a closer look at how to set up an electronic budget.
How to set up an electronic budget - step-by-step instructions for setting up an automated workspace:
- We download CryptoPro and Jinn-client - they are issued to the user simultaneously with the license in a special Certification Center. You can download it via the Internet, but the license key number is obtained only through the Certification Center. More details about installation below.
- Download the required root certificate - to store certificate values, it is recommended to create a separate “key” folder in the “My Documents” folder. Then the user needs to download a qualified certificate on the official website www.roskazna.ru in the “GIS” section, the “Certification Authority” subsection and then “Root Certificates”. After which the root certificate of a qualified type is downloaded. If a flash drive was issued by the Certification Authority, you need to copy the data from the folder with certificates.
- We download another mandatory certificate: Continent TLS VPN - this indicator was introduced for use recently, more precisely from June 25, 2018. The data is posted on the website www.roskazna.ru. The certificate is downloaded to the “key” folder and must be replaced when the value is scheduled to change. When setting up, specify the following information:
- address – lk.budget.gov.ru.
- port – 8080.
- The TLS root certificate is selected.
- You can use an external proxy if necessary. In some cases, disabling this function facilitates connection. Settings are made through Start, then All Programs and Security Code. Then you need to log into the TLS Continent and click Settings. More details about installation below.
- We download the certificates of the head Certification Authority and CA FC - installation is carried out in a local storage or on a local computer.
- We install a qualified certificate (root) - the Certificates program is launched through Start, then in the All programs folder select CRYPTO-PRO and then Certificates. Then you need to select Import from the “key” folder in “My Documents”. To do this, through the Import Wizard, in the Review tab, the previously downloaded Root Certificate is launched. After clicking the Finish button, installation occurs. If all steps are completed correctly, the Root certificate downloaded from the website is added to the Certificates folder.
- Installing Continent TLS - to do this, you need to find the previously downloaded archive and run the file with the Setup.exe extension. When a window with the Installation Wizard appears, click the Next button and accept the terms of the license agreement (check the box). The installation folder is selected by default; launching the configurator after installation is completed is checked. In the Service Settings window, enter the port data - 8080, address - lk.budget.gov.ru. In the Certificate section, select the second TLS certificate, then click OK to complete the installation. The system does not need to be rebooted.
- Installing the Jinn-Client signature – The program is available for download on the Internet. After downloading the software, the setup.exe file is launched and the Jinn-Client installation is selected. An error may appear during the copying process; you do not need to pay attention to it. The license key number is issued by the Certification Center and entered into the appropriate field. Then the software is installed by default and the Finish button is clicked. Restarting your computer is not necessary.
- We install the KUB module - required by users for (electronic digital signature). The program is called Cubesign and is launched through the cubesign.msi file. Acceptance of the license agreement (by checking the box) is also required. The path is indicated by default, installation is performed by clicking the Next button.
- Then the browser is configured to work with the electronic budget. When using Mozilla Firefox, select the Settings section from the Tools menu, then the Advanced subsection and the Network tab. Then you need to click the Configure button in the Connection section and set the value to Manual configuration of the proxy service. The field values are entered as follows: port – 8080, HTTP proxy – 127.0.0.1. The same actions are performed when using the Internet Explorer browser through the Connections tab. Additionally, you need to add the website address http://lk.budget.gov.ru to trusted sites through the Security tab (Reliable sites section, Sites subsection). In general, the algorithm is also relevant for Google Chrome and Opera browsers.
Login to your personal account
After the user has completed all the steps to download and install the programs, you can begin working with the Electronic Budget. To open access to your personal account, you need to log in to your Internet browser. Let's look at the procedure for the Mozilla Firefox browser:
- Launch your browser.
- Open the link http://lk.budget.gov.ru/udu-webcenter.
- In the window that appears to select a certificate, first select the storage and then the certificate itself.
- If necessary, specify a password value for the private part and click OK.
- If all information is entered correctly, the Personal Account window will open.
- The system is ready for operation - all actions are performed through the corresponding sections and subsections of the Menu.
- To contact the service support team, call tel. 8-800-222-27-77.
Note!
EDS signature for electronic budget is issued only at the Certification Center. You can download programs to set a budget yourself, but the signature is assigned to the user individually.
1. Introduction 5
1.1. Purpose of document 5
1.2. List of terms and abbreviations 5
1.3. Application area 9
1.4. User requirements 10
1.5. Capabilities of the “Accounting and Reporting” subsystem 10
1.6. List of operational documentation that the user needs to read 10
2. Purpose and conditions of use 11
2.1. Purpose of the “Accounting and Reporting” subsystem 11
2.2. Requirements for the composition of general client level software 12
3. Preparation for work 14
3.2.1. Roles used in the “Accounting and Reporting” subsystem 18
3.2.2. View roles assigned to a user 20
3.3. Directories used in the process of compiling and submitting reports 23
3.4. Local directories of the “Accounting and Reporting” subsystem 29
3.4.1. Filling out the reference book “Setting up approval of reporting forms” 30
3.4.2. Filling out the “Counterparties” directory 33
4. Basic principles of work in subsystem 35
4.1. Basic interface elements 35
4.1.1. List form of documents 37
4.1.1.1. Setting up a list form. Setting up the web client configuration 43
4.1.1.2. Task Manager 46
4.1.2. Viewing list form settings 48
4.1.2.1. About system 48
4.1.2.2. Sorting panel 48
4.1.2.3. Using filters 49
4.1.3. Toolbar 52
4.1.3.1. Description of buttons for subsystem 52
4.1.4. Context menu 54
4.1.5. Document Quick View Panel 54
4.2. Working with reports 56
4.2.1. Description of the visual form of the report 56
4.2.1.1. Header tab 57
4.2.1.2. Sections of reporting forms 58
4.2.1.3. Attachments tab 60
4.2.1.4. Captions tab 60
4.2.1.5. Tab "Filling order" 61
4.2.2. Typical operations on reports 61
4.2.2.1. Relationship between standard operations and status model 63
4.2.2.2. Reporting 65
4.2.2.3. Report controls 66
4.2.2.4. Approval, signing of the report 71
4.2.2.5. Presentation of report 73
4.2.2.6. Print report 74
4.2.2.7. Printing a list of reports 74
4.2.2.8. Copying report 74
4.2.2.9. Export report 75
4.2.2.10. Archiving attachments 76
4.2.2.11. MDK for set 76
4.2.2.12. Deleting a report 77
5. Features of working with reports for Reporting Subjects 78
5.1. Manual data entry 79
5.2. Import report 80
5.2.1. Importing a report from list form 80
5.2.2. Importing a report via visual form 81
5.3. Editing a report 82
5.4. Sending the report for revision. 83
6. Features of working with reports for Reporting Users 85
6.1. Processing of primary reports of subordinate organizations 85
6.1.2. Acceptance of report 87
6.1.3. Cancel report/reports 88
6.2. Generation of reporting by the Reporting User for the subordinate Reporting Subject 89
6.3. Expanded import by the User of reporting for subordinate Entities 92
6.4. Formation of consolidated reporting 94
6.5. Formation of consolidated reporting 96
6.6. Reporting statistics (f. 000002) 98
6.7. Analytical tool 102
6.7.1. Data selection condition 109
6.7.2. Creating a Calculated Column 111
6.7.3. Settings window 112
6.8. Control ratios 115
6.8.1. Setting up KS 115
6.8.2. Description KS 116
6.8.2.1. Summary of reference ratio 116
6.8.2.2. Frequency 117
6.8.2.3. Preconditions 118
6.8.2.4. Formula 119
6.8.2.5. Message for error 120
6.8.2.6. Left and Right Side Options 121
6.8.2.7. Table Filter tab 124
6.8.2.8. Row Matching tab 125
6.8.3. Example of creating reference ratio 125
7. Reporting MOU FC 134
8. Useful materials 135
Appendix 1. Status model of reports 136
Change registration sheet 138
This program is designed to increase transparency and openness of the core activities of government agencies and is responsible for the management of public finances.
With the help of the GIS “Electronic Budget” planning program, the quality of management of government agencies is improved through the introduction of information and communication technologies and the creation of a unified information space in the management environment of state, municipal, and public finances.
The concept for developing the creation of the GIIS “Electronic Budget” was confirmed in RP No. 1275-r dated July 20, 2011. The operating procedure of the system is regulated by Government Decree No. 658 of June 30, 2015.
The system consists of several subsystems aimed at achieving certain goals in the financial sector:
- procurement management;
- HR management;
- budget planning;
- cash management;
- income and expense management;
- management of regulatory reference information, etc.
The following users must register and work in the program:
- bodies of state power and local self-government, as well as state extra-budgetary funds;
- organizations that are participants in the budget process and financed through the state budget, as well as legal entities receiving funds from the budget of the Russian Federation;
- individuals and other persons - participants in the budget process;
- organizations carrying out procurement activities in accordance with the norms of 223-FZ.
Placement of schedules is carried out using the “Financial Management” subsystem, if the customer is the Russian Federation. BU, AU at the federal and municipal level, as well as other customer organizations can create and publish schedule plans directly in the Unified Information System. Institutions must duplicate all procurement documentation in the electronic book (Order of the Ministry of Finance No. 173n dated December 29, 2014), and then transfer it to TOFK.
"Electronic budget" of the Ministry of Finance and the Federal Treasury
Login using the “Electronic Budget” certificate of the Ministry of Finance is carried out using the link http://ssl.budgetplan.minfin.ru. Using the subsystems located on the Ministry of Finance website, you can carry out the following actions:
- study information on filling out forecast forms;
- formulate state assignments and budget estimates;
- implement accounting and budget accounting procedures for institutions;
- view various registers and reference information;
- fill out information and documentation on government order procedures and procurement activities;
- ensure information interaction;
- create, save and send to the authorized body documentation on planning and execution of the budget, as well as on the implementation of control measures, etc.
The “Electronic Budget” system of the Federal Treasury has the following functionality:
- maintaining a consolidated register of UBP and NUBP;
- interaction with the official website www.bus.gov.ru;
- development and maintenance of various industry lists;
- work with the Unified Portal of the Budget System of the Russian Federation;
- procurement management;
- record keeping and reporting;
- cost management.
Connection and getting started
The regulations for connecting, logging into the “Electronic Budget” (personal account) and starting work in it are fixed in the letter of the Ministry of Finance of the Russian Federation No. 21-03-04/35490 dated 06/17/2016. First of all, the organization must issue an order appointing persons responsible for work in the electronic security system and identifying employees authorized to prepare documentation placed in the subsystems. The order must confirm the responsibilities of each responsible employee. The order must necessarily contain signatures indicating that each employee is familiar with the contents of the internal organizational document.
SAMPLE ORDER (picture)
In order to start working, the user must:
1. Carry out a complete diagnosis and preparation of automated workstations for work with GIIS “EB” in accordance with the requirements established in Appendix 1 to the Connection Procedure.
2. Prepare qualified digital signature keys for each performer. New keys are obtained only for those who have not previously worked in the UIS. The rest can use their digital signatures that are valid in the Unified Information System.
3. Install the Windows Installer software, all necessary drivers for the user certificate media, the Continent TLS Client and Jinn-Client programs.
4. Complete and send to TOFK an application for connection using a special unified form (letter of the Ministry of Finance No. 21-03-04/61291 dated 10/20/2016). The application must be accompanied by an order for the appointment of responsible persons, files of digital signature certificates, consent signed by each responsible employee for the processing of personal data, an application and power of attorney to receive cryptographic information in the form approved by the Ministry of Finance (letter No. 21-03-04/35490 dated 06/17/2016) .
5. Wait for the results of checking the package of documents submitted to TOFK with the application for connection, and, if necessary, make all corrections and additions.
6. Upon successful verification, install CIPF at the workplace, register new performers in the Unified Information System, install new EDS key certificates and enter data on responsible employees into the electronic system while simultaneously defining the roles of each performer.
7. Connect to the “Electronic Budget” system, enter your personal account and start working in it.
